Introduction
In connection with your use of this website (thaumatec.com), we would like to inform you how we process your personal data and what technologies we use for this purpose. This Privacy Policy & Cookie Consent notice describes what personal data we collect, why we collect it, how long we keep it, and what rights you have regarding it.
PART 1 — PRIVACY POLICY (page content)
1. Who We Are (Data Controller)
This website (thaumatec.com) is operated by:
Thaumatec Tech Group sp. z.o.o
Joachima Lelewela 8, 53-505 Wrocław, Poland
KRS: 0000506158 | NIP: 8971798051 | REGON: 022396417
Contact for privacy matters: office@thaumatec.com
2. What Personal Data We Collect
a) Data you provide directly:
- Contact form submissions (name, email, company, phone, message)
- Newsletter sign-ups (email address)
- Content downloads — e.g. brochures, whitepapers (name, email, company, job title) b) Data collected automatically:
- IP address, browser type, device, operating system
- Pages visited, time on site, referral source, click behaviour (Google Analytics)
- Interaction with ads and content (LinkedIn Insight Tag)
- Cookies and similar technologies — see Section 8
3. Purposes and Legal Basis
- Responding to enquiries submitted via the contact form — Art. 6(1)(a) GDPR (consent) / Art. 6(1)(b) (steps prior to a contract)
- Sending newsletters or marketing communications — Art. 6(1)(a) GDPR (consent)
- Website analytics (Google Analytics) — Art. 6(1)(a) GDPR (consent, via cookie settings)
- Ad delivery and retargeting (LinkedIn) — Art. 6(1)(a) GDPR (consent, via cookie settings)
- Following up on downloaded content and enquiries — Art. 6(1)(f) GDPR (legitimate interest in B2B business development)
- Legal and regulatory compliance — Art. 6(1)(c) GDPR
4. Who We Share Data With
We may share personal data with:
- Google Ireland Ltd. (Google Analytics) — analytics processing
- LinkedIn Ireland Unlimited Company — ad delivery and retargeting
- Hubspot / Apollo.io — lead management
- Gmail — newsletter delivery
- IT hosting and infrastructure providers
- Professional advisors (legal, accounting) where necessary
- Public authorities, where legally required
- We do not sell personal data to third parties.
5. International Data Transfers
Some processors (e.g. Google, LinkedIn) may process data outside the European Economic Area, including in the United States. Where this occurs, transfers are safeguarded by Standard Contractual Clauses approved by the European Commission and/or the provider's participation in an approved data-transfer framework.
6. Data Retention
- Contact form / enquiry data: 2 years or until the purpose is fulfilled
- Newsletter subscriber data: until you unsubscribe
- Google Analytics data: per GA4 retention setting 14 months
- Marketing/ad platform data: per the retention settings of that platform, subject to withdrawal of consent 6. Source of Personal Data
Where we collect your personal data directly from you (e.g., through contact forms, newsletter sign-ups, or job applications), this is indicated above. In other cases we may obtain your data indirectly, from:
- publicly available sources such as LinkedIn or your employer's website;
- business contact databases used for B2B marketing and sales outreach;
- event and conference organizers, where you have agreed to share your data with exhibitors. This typically includes your name, job title, company, business email address, and phone number.
- Content download data (brochures, white papers): 2 years from download or until you withdraw consent.
- LinkedIn and other ad platform data: retained according to the retention settings of the respective platform, subject to withdrawal of your consent.
7. Is Providing Your Data Mandatory?
Providing your personal data is voluntary. However, if you do not provide certain data, we may be unable to respond to your inquiry, deliver a requested service, process your job application, or make certain website features available to you (e.g., submitting a form or downloading gated content).
8. Automated Decision-Making and Profiling
We may use limited profiling for marketing purposes — for example, analyzing website behavior or company data to tailor content, prioritize outreach, or target advertising (including LinkedIn Ads). This does not involve decisions that produce legal or similarly significant effects on you.
9. Your Rights
Under the GDPR, you have the right to: access your data, rectify inaccurate data, request erasure, restrict processing, data portability, object to processing, and withdraw consent at any time without affecting the lawfulness of prior processing. You may also lodge a complaint with the Polish supervisory authority — Urząd Ochrony Danych Osobowych (UODO), ul. Stawki 2, 00-193 Warszawa, uodo.gov.pl.
To exercise these rights, contact us at office@thaumatec.com.
10. Cookies
The Service uses cookies. Information stored in the computers of users of the Service helps to tailor services and content to individual needs. This mechanism also facilitates users' access to resources available within the Service. Cookies are not used to collect users' personal data or any other information about them. For the proper functioning of the Service, it is necessary to enable cookies in the browser settings.
What are cookies?
Cookies are small pieces of information stored by your browser. Thanks to cookies, websites are able to remember your preferences.
What cookies does this website use?
- Technical (necessary) cookies — required for the website to operate securely and correctly. Always active; cannot be switched off.
- Analytics, statistics and marketing cookies — Google Analytics and LinkedIn Insight Tag. Set only with your consent, and can be switched off at any time in cookie settings.
How can cookies be managed?
If a user does not wish to receive cookies, they may change their browser settings. Please note that disabling cookies necessary for registration, security, or maintaining user preferences may hinder the use of websites and, in extreme cases, may prevent access to websites altogether. You can also manage or withdraw your consent for analytics and marketing cookies at any time via the cookie settings on this website.
To manage cookie settings, please select your web browser from the list below and follow the instructions provided by the browser vendor:
- Chrome
- Safari
- Firefox
- Opera
- Edge
Mobile devices:
- Android
- Safari (iOS)
- Google Analytics
Traffic on the Service's websites may be monitored using Google Analytics statistics. This is done to collect data on how the websites are used and their popularity. By consenting to analytics cookies, you agree to the analysis of your data by Google Analytics for the purposes described above.
- LinkedIn Ads
The Service's websites may use the LinkedIn Insight Tag to measure the effectiveness of our advertising campaigns and to show you relevant content on LinkedIn. This is only active if you consent to marketing cookies.
11. Links to Other Websites
Websites belonging to Thaumatec may contain links to other websites. Thaumatec is not responsible for the privacy policies applicable to those websites. We encourage users to review the privacy policies of those websites after leaving our Service. This privacy policy applies only to websites operated by Thaumatec.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The date at the top of this page reflects the most recent revision. Material changes will be communicated via a notice on the website.
13. Contact
Questions about this policy or your data: office@thaumatec.com